DAY 1 | Understand INDICATE: Reflect, connect and align
Monday, 14 September 2026 | 12:00 – 17:15 CEST
12.00 – 13.00 | Arrival Lunch & networking Informal networking and introductions. |
13.00 – 13.20 | Opening and welcome by the host institution Welcome by Gemelli Hospital. Introduction to the institution’s clinical, scientific, and digital activities.
|
13.20 – 13.50 | Welcome & meeting goals Align on the meeting objectives, intended outputs and three-day arc.
|
13.50 – 14.10 | European Commission perspective Clarify expectations for INDICATE’s second phase and its longer-term contribution to the European programme.
Erica Martinelli |
14.10 – 14.30 | Ethical review External ethics perspective on project governance and compliance.
Dr. Emma-Jane Spencer |
14.30 – 15.00 | Coffee break |
15.00 – 16.00 | External Expert Advisory Board External perspectives on INDICATE project development, implementation risks and opportunities.
|
16.00 – 16.45 | Two years of INDICATE Work Package 1: Project coordination
Work Package 2: Common data models and vocabularies Data Management Plan (D2.1), INDICATE minimal dataset and data dictionary
Data provider Handbook
Work Package 3: Governance, Business Models and Legal and Ethical Framework ELSI and Data Protection Impact Assessment
Sustained-operations roadmap
Work Package 4: Technical infrastructure Plateau 1 MVP
Work Package 5: Dissemination, Exploitation, and Communication Knowledge-transfer platform and educational tracks
Communication strategy and activities
Work Package 6: Clinical Demonstrations Live demo of Quality-Benchmarking Use Case
|
16.45 – 17.00 | Strategic start of INDICATE phase 2 A consortium-level overview of the INDICATE ecosystem, including its working groups, workstreams, work packages, and advisory boards. The session will clarify how these components interact and jointly support the strategic direction, governance, and implementation of the project’s next phase.
|
17.00 – 17.15 | Decisions, actions & confetti moment Reflection from INDICATE PI Christian Jung on the first half of the project. Confirm the day’s key messages and summarize the decisions, owners, and next steps.
|
19.00 | Consortium dinner
Ristorante del Frate
Via degli Scipioni, 118 – Roma San Peter area
|
Day 2 | Implement INDICATE: Solve challenges together
Tuesday, 15 September 2026 | 09:00-17:00 CET
08.30 – 09:00 | Walk-in coffee | ||||||
09.00 – 09:15 | Opening Day 2 & Recap of Day 1
Prof. Dr. Christian Jung | ||||||
09.15 – 09:45 | Federated Learning, what is it? Steps hospitals need to take to prepare for participation in federated learning initiatives such as INDICATE Introduction to federated learning concepts as foundation for INDICATE platform approach. Explanation of preparatory steps hospitals must take to participate in a federated learning initiative.
| ||||||
09.45 – 10:00 | Phase 2 programme planning Frame the implementation phase: Overall project timeline for infrastructure design and implementation, onboarding and support, training and education, use cases, legal entity set-up, and grant obligations.
Lisanne van Prooyen Schuurman | ||||||
10.00 – 10.30 | Timeline & dependency workshop
Each group discusses: potential risks, dependencies, mitigation strategies specific to their workstream. Purpose: Ensure all participants engage deeply with the timeline and understand interdependencies, rather than passively listening to presentations.
| ||||||
10.30 – 11.00 | Coffee break | ||||||
11.00 – 11.15 | Discussion of timeline workshop output Plenary recap of key risks and mitigation strategies identified during morning workshop. |
11.15 – 12.30 | Data Provider and Data User Support Participants work through the complete onboarding process step-by-step using provided templates and guidance materials. Facilitators guide participants through each stage – Participants begin documenting their own organization’s onboarding plan – Questions addressed in real-time – Feedback collected on workflow clarity and resource adequacy.
|
12.30 – 13.30 | Lunch |
13.30 – 13.45 | Recap Data Provider and Data User onboarding workshop |
13.45 – 15.00 | INDICATE project workflow (use case) presentation, demo and workshop The standard process for conducting a project on the INDICATE platform, including an overview of the support resources currently available through the INDICATE Knowledge Platform.
Marcel Giemsa |
15.00 – 15.30 | Coffee & Tea break |
15.30 – 15.45 | Recap of the INDICATE project workflow workshop |
15.45 – 16.15 | Challenge tables WP2: Data Quality Feedback Mechanisms
WP4/WP6: Sandbox Requirements & Specifications
WP6: Scalability of Legal & Ethical Approvals
WP5: Training Needs Assessment
WP5 Communication – Ecosystem Engagement Strategy
Each challenge table will be led by relevant WP experts. Small groups work on specific topics and report back key insights. |
16.15 – 16.45 | Recap Challenge tables Summary of gathered feedback on challenge topics and project action items. |
16.45 – 17.00 | Consortium priorities & confetti moment
|
18.00 | Walking tour & dinner Starting point walking tour Rome is Via della Stamperia, 64, 00187 Roma (Close to Fontana di Trevi) Ending at Ristorante Ozio – Via Orazio, 21, 00193 Roma RM. See: https://oziorestaurant.it/
|
DAY 3 | Sustain INDICATE: Build the future organisation
Wednesday, 16 September 2026 | 09:00-13:00 CET
08.30 – 09:00 | Walk-in coffee |
09.00 – 09:15 | Opening Day 3 & Recap Day 2
Dr. Michel van Genderen |
09.15 – 09:45 | INDICATE beyond the project Introduce the ambition for a sustainable entity that supports a growing ecosystem of data providers, data users and research projects.
Hylke Kingma |
09.45 – 10:15 | Governance & organisation Discuss the transition to an independent organisation; recap the European legal-entity analysis and rationale for an SCE; review EDIC uncertainties, post-project roles and collaboration mechanisms.
|
10.15 – 11:00 | Business Model Workshop | Part 1 Discuss the transition to an independent organisation; recap the European legal-entity analysis and rationale for an SCE; review EDIC uncertainties, post-project roles and collaboration mechanisms.
|
11.00 – 11:30 | Coffee break |
11.30 – 12:15 | Business Model Workshop | Part 2 Consolidate the canvas and resolve the most important themes from Part 1 in a plenary discussion.
|
12.15 – 12:45 | Partner action planning Each organization completes its organization-specific implementation plan identifying:
|
12.45 – 13:00 | Closing remarks The meeting’s key decisions and outputs will be summarised, together with concrete next steps for the consortium.
|
Departure | Closing Lunch Informal close and departures |
Venue – Fondazione Policlinico Universitario Agostino Gemelli IRCCS
Largo Agostino Gemelli, 8, Roma RM, Italië
00136 Roma
Italy
Website: https://www.policlinicogemelli.it/en/
How to reach the venue:
The campus is located in the north-west side of Rome and it includes the Policlinico (the Hospital itself) and the University. For the INDICATE consortium meeting, please use the University Entrance to find your way to the conference room – Room 202, School of Economics:
Entrance address:
- Largo Francesco Vito, 1, 00168 Roma RM (University entrance)
Find more details about the venue here.